As a Personal Assistant (PA) to the CEO, you will play an important role in supporting the CEO in various administrative and organizational tasks. You will be responsible for managing the CEO's and Management schedule, coordinating meetings, handling correspondence, making travel arrangements, and providing support to ensure the smooth functioning of the executive office. This role requires a high level of discretion, excellent organizational skills, strong communication abilities, and the ability to work efficiently under pressure
Responsibilities:
CEO calendar and Schedule Management
Proactively manage the CEO's calendar, including scheduling appointments, meetings, and conferences, while considering priorities and potential conflicts. Coordinate and confirm all logistics for local and overseas meetings, including travel arrangements, accommodation, and necessary materials.
Anticipate and prepare the CEO for upcoming commitments and ensure all relevant information is available.
:Management Meeting Coordination and Support
Arrange and coordinate meetings, conferences, and events, both internally and externally, ensuring all logistics are in place.
Work with Management Team members to gather and distribute agenda items, materials, and necessary documentation
Coordinate Board meetings
Communication and Correspondence
Screen and prioritize incoming calls, and other communications addressed to the CEO and other key members of the executive team
Maintain effective communication channels with internal and external stakeholders, ensuring timely and accurate dissemination of information
Travel and Logistics
Plan and arrange domestic and international travel for the CEO, including flights, accommodations, visas, transportation, and other logistics
Prepare comprehensive itineraries and travel packs, including meeting schedules, directions, and relevant documents
Process travel-related expenses and ensure adherence to company policies. Delegations and Visitor Management
Coordinate and manage delegations visiting the company's headquarters, including arranging accommodations, transportation, and necessary logistics
Serve as the primary point of contact for visitors, ensuring a welcoming and professional experience
Plan and organize special events, conferences, or meetings involving external guests, providing support in terms of logistics, agenda preparation, and on-site coordination.. Confidentiality and Professionalism
Maintain utmost confidentiality and discretion when handling sensitive information, ensuring the CEO's privacy and the company's best interests
Represent the CEO professionally in all interactions, both internally and externally, fostering positive relationships and upholding the
company's reputation
Additional assignments will be needed according to company needs
